Facility & Security

Not all Offsite Records Storage Facilities are Equal

When choosing the right records and information management partner, it’s important to have confidence in the facility where your critical business data will be stored.  Otherwise, your information could be exposed to the following risks:

• theft
• fire and water damage
• mold and mildew
• pest infestation

The Highest Security for your Offsite Inventory

Stevens & Stevens provides our clients with superior protection for their hard copy and digital information assets.  Our sole focus on records and information management has enabled us to make concentrated investments in information security and data protection systems that exceed industry best practices for safeguarding paper and electronic records.

Hurricane Proof Protection

There’s no denying that the Tampa Bay Region is especially vulnerable to flooding and wind damage from hurricanes. Our Tampa Bay records and data storage facility is designed to withstand 150 mile per hour sustained winds. The walls of our facility are composed of 9 ½” thick concrete and reinforced by two layers of steel re-bar. Simply put, there’s not a comparable hurricane-proof facility in the region. Our Greenville, SC facility is located in a non-flood prone zone and built using reinforced block construction.

Long-term Preservation for Your Records and Data

Stevens and Stevens’ records and data protection center is specially designed for long-term storage of paper records and backup media.  Our climate controlled facilities are racked and configured for archival preservation while simultaneously providing for thorough tracking and management in order to meet our clients’ retrieval needs.  Our document storage and media vault storage facilities meet all local and Southern Standard Building and National Fire Protection Association (NFPA) codes and are equipped with the following features:

• fully sprinklered buildings, supported by a diesel fire pump
• continuously monitored and multi-layered fire and smoke detection systems
• clean agent fire suppression system for magnetic media storage
• controlled access systems monitored 24/7, 7 days a week
• 50kW diesel power generators.

Thoroughly Screened & Trained Staff

We’re proud of the quality of our team members.  Prior to employment, each staff member undergoes a strict screening process in order to ensure that we only hire individuals who meet our highest standards of professionalism.  We also provide a rigorous training program outlining our security and chain of custody procedures.  This includes a comprehensive education on current laws and regulations affecting the privacy of information including:

• HIPAA/HITECH
• FACTA
• SOX
• GLB

In short, we’ve incorporated a combination of the highest quality individuals, standards, and systems to guarantee the safety and protection of your critical business records and data for the entire retention life cycle.

To find out more about our records and data storage facilities, please contact us by phone or fill in the form on the page.