Your office has just suffered a records loss due to a fire in an adjacent building. Many of your paper records are gone or heavily damaged, and it may be a while before your employees can even start assessing the impact on your business. With a records storage plan in place, recovery and restoration can reduce your business anxiety and make it easier to get back on your feet.
Did you know that nearly any record – regardless of formats – can be stored off-site in a secure facility designed specifically to keep it safe from disaster? In the case of paper documents, a scanning plan can duplicate any document so that when it’s lost, stolen or destroyed, it can be easily replaced. Digital copies are also accessible remotely, giving employees 24/7 access regardless of their location.
Where do you start? Here are a few tips for getting your business ready for disaster:
- Consult a records management professional to find out how vulnerable your records are to natural or man-made disaster.
- Once you’ve determined your risk, design a records storage plan that works for your business combining off-site storage with indexing and scanning features that will streamline your operations, and protect you in an emergency.
- Keep your records management plan current utilizing the latest systems and features available to minimize corporate liability and make your operations more efficient.
When it comes to the safety and security of business-critical records, it’s important to recognize that planning and preparation are the keys to preventing a second disaster, one that could threaten the viability of your business. Plan ahead, and protect your company today.