Are your paper records taking over valuable office space and creating an environment of inefficiency and waste? Do you want to give your employees access to records 24/7/365? It might be time to think about utilizing a records management system that includes both scanning and records storage.
It isn’t just about scanning every document that comes into your office. It’s in finding a plan that combines the benefits of document storage with the anytime/anywhere access of Scan on Demand systems. While most documents may never need to be accessed once they’re filed, providing the ability to search and find records for legal or business reasons can add some security to your operations.
Here are some of the key reasons why a scanning system may make sense for your business:
- Easy Access– Document scanning gives employees and managers the ability to search and retrieve records from anywhere and deliver them to a workstation or a remote laptop.
- Workflow Automation– By reducing data entry and the manual processing of business-related documents, employees can focus on critical tasks, reducing errors and time spent searching or filing paper documents.
- Increased Transparency– Delivering transparency throughout the life of a document can demonstrate that policies and standards for document security are properly maintained, an important legal protection for any business.
- File Sharing-Scanning incoming documents allows for easy sharing of the original document throughout your organization and for the original document to be updated whenever necessary.
Whether it’s an inactive document or a new one, scanning services provide the ultimate protection for any business. By using new technologies, businesses can improve their organizational efficiency and lower the costs of doing business. Contact a records management professional to find out how you can benefit.