With the transition from paper to digital record-keeping, businesses must also keep pace with the requirements for digital records retention, including document creation, storage, and ultimately the disposition of the records. From a simple email exchange to a receipt of purchase, properly managing your records is an important function in today’s business world.
Here are a few tips to get started with electronic records management:
Check the legal requirements – Determine what the laws are for electronic records management for your business. Understanding what is and what isn’t required can save you time and money.
Make it work for your business – An ERM system should create a work environment that is easy to use, efficient, and integrates seamlessly into your operations. Employees must be trained in the processes of ERM and choosing a system that can be easily disseminated should insure better results.
Access is important – Select a system that gives you instant access to your company’s electronic records. Electronic records storage is only part of the solution; giving your employees the ability to quickly find what they need is a key asset of any new ERM management strategy.
As businesses embrace the digital age, records management practices should also take advantage of new technologies to streamline the work process, improve the efficiency of employees and meet the needs of their customers. At Stevens & Stevens we understand that your information assets are critical to the performance of your business. To find out how ERM can help your business, go to www.ssbrm.com.