In today’s business environment virtually any form of information, paper, electronic or audio can be used in litigation. But in the unfortunate case, businesses discover the need for a document retention policy either when it’s least convenient to implement or too late in the game.
If you’re looking to develop or enhance your current retention policy, here are some questions to consider:
- Does your retention policy meet all local, state and federal regulations?
- Has your company previously had to produce information for an audit?
- Does your company have proof that information is properly destroyed?
- Are there established guidelines for what information must be archived?
- Have you accounted for records storage and/or offsite tape backups?
By developing and maintaining your retention policy on an ongoing basis you can save your organization from headaches and costs.