There comes a time for most businesses when document storage gets out of hand. There never seems to be enough storage space, staff spends way too much time trying to find files and documents and then there’s the issue of where to securely store all of those files. If your business is at that point, offsite document storage can be a great option that reduces those problems and really provides peace of mind. There are quite a few advantages to this approach, including:
- Document management: When it comes to which documents to hold on to, which to destroy, and when to destroy them, it’s vital to have a sound retention policy. Every record should be categorized so that it has a specific timeframe with secure destruction at the end. That can be a monumental task. By engaging with a professional offsite management firm, it will take the guesswork out of managing those documents. We can provide guidance and tracking, and are up to date on the latest rules and regulations, which insures you aren’t left vulnerable to litigation or compliance breaches.
- Security and protection: All businesses have documents and records that include proprietary, confidential and personnel information that must be protected. An off-site storage center, that is constructed for that specific purpose, provides security and protection from fires, floods, theft, natural disasters and more.
At Stevens & Stevens Business Records Management, each record is stored on a high-density racking system and protected with state-of-the-art fire detection and fire suppression technology, not to mention that our buildings are constructed to withstand the high winds and flooding that accompany hurricanes.
- File accessibility: Let’s face it, trying to find a misplaced file or document can is frustrating. An offsite document storage system ensures that your files are available whenever you need them, with each file barcoded and tracked within the system. With a click of the mouse, you can view your offsite inventory and request files 24/7. It really is that easy.
The bottom line is, there comes a time for every business when keeping files onsite just doesn’t make sense anymore. You can protect your business records, increase efficiency and have peace of mind with a secure, accessible, offsite records management service.
To learn more, visit https://www.ssbrm.com/document-storage-management/.