Pizza at your doorstep sure sounds delicious, but data at your doorstep sure sounds convenient. Here’s why: Data is only as good as your accessibility to it. If your company has a wealth of data on your current customers and a database of research on the history of market trends, but you can’t actually access it, it’s all of zero value to you. When it comes to accessing your data, there are two options: data storage in which your information is stored on rotating media tapes and imaging solutions in which your physical documents can be scanned to items like a flash drive or even uploaded to an online viewing portal.
If your data is stored at an offsite location, you’ve made one of the securest choices for data storage. But an issue that often arises with this is the time and effort it takes to then access that data. Perhaps you’re trying to track down a past customer’s file, who has circled back to you, and wants to talk about doing business again. Or maybe you’re on the hunt for tax files from three years ago because the IRS is requiring a review of those years. If the data is offsite, you might not have the time to get into your car, drive an hour and then search for those files.
That’s where data delivery comes in handy. Data delivery means data at your doorstep within a few days, or in many cases a day or less. A secure van with trained couriers can deliver (or retrieve) your information assets on rotating media tapes in the timeframe that works best for you, including after hours.
Some records storage companies can provide imaging solutions where they scan your documents and then offer them to you immediately via a secure online portal.
Not every records storage facility offers these services, which is why it’s important to ask about it before you do business with them. If you’re in a situation where you don’t have the luxury of time to spend driving to an offsite facility, then data delivery is a service for you.
At Stevens & Stevens, we offer the following convenient data delivery services:
- Next Day, Same Day, Priority, and Emergency pickup/delivery service of media tapes in the greater Tampa Bay area, FL as well as Greenville and Spartanburg, SC.
- Virtual delivery of scanned documents using our Scan on Demand service and our secure online access portal, SSBRMWEB.
All of our pickup and delivery options are available 24 hours a day, 7 days a week, 365 days a year. Our delivery vehicles are fitted with a climate-controlled cargo area, alarmed security and GPS tracking. If you want secure and convenient access to your important data, be sure to consider a company with services like these.