Real Estate Document Scanning Services

A Trusted Imaging Solution for Your Real Estate Files

The typical real estate transaction often involves hundreds of page of documents. For residential and commercial real estate firms dealing with numerous clients, managing these records can represent significant administrative and overhead costs. Additionally, documents must be easily accessible and readily available in order to support the many transactions involved in real estate processes. A misplaced or lost file can have a tremendous impact on your agency. Given the importance of these records to your real estate business, it’s important to safeguard them from threats like:

• Theft
• Fire
• Flooding
• Disaster

Stevens & Stevens offers the real estate industry a secure solution for converting transactional documents to a digital format. Our scanning and conversion services allow for documents to be quickly located, easily shared, and accessible from any location. A secure, accuracy-driven process relieves you of the burden of overhead costs associated with managing your paper records by converting them to an easily-searchable and accessible electronic format. We provide scanning and imaging solutions for all types of real estate-related documents, including:

• Mortgage files
• Title information
• Credit reports
• Land plots and blueprints
• Contracts
• Photographs

Taking the Headache out of Paper-Intensive Processes

Currently, you may be relying on a fax machine to transmit important real estate documents. Every minute is crucial in the negotiation and closing process, and time spent faxing documents back and forth cuts into your productivity. And with a fax machine, there’s no guarantee the information you send will be readable.

Stevens & Stevens’ document scanning solutions allow you to save time and money and guarantee the integrity of your records. Our scanning process preserves the document in its original form and allows it to be sent via email without any degradation. Our scanning and conversion process offers the following features:

• Conversion to text searchable PDF
• Optical Character Recognition (OCR) data capture
• Digital file encryption
• Image hosting

We enable you to easily and quickly find and retrieve the documents you need most when the close of a sale is pending.

Committed to Preserving the Confidentiality of Your Client Records

We understand that real estate records often contain sensitive and confidential information. Our experience and background as your records and information management resource provides us with professional expertise concerning the handling and protection of records. We maintain a strict chain of custody for all of your documents during the entire conversion process, and our document scanning experts are thoroughly knowledgeable about privacy regulations outlined in the following laws:

• HIPAA
• FACTA
• GLB

We provide real estate scanning services for clients in Greater Tampa Bay and Greenville-Spartanburg, SC. For more information, please call 855-573-3900 or complete the form on this page.