Offsite Archival Storage of Backup Tape and Media

Secure Long-Term Storage and Retention for Your Information Assets

Regulatory and legal requirements regarding the retention of business records not only apply to paper documents and files, but according to HIPAA, HITECH, FACTA, and GLB requirements, they also apply to electronic data. Additionally, law firms in particular must retain information in order to support e-discovery processes. As a result, it’s important to provide for long-term, archival preservation and protection of information contained on backup tapes, data drives, magnetic media, and optical storage devices.

Stevens & Stevens offers the Greater Tampa Bay area and Greenville, SC business communities the most comprehensive solution for safeguarding and managing archival information assets. We’ve combined our secure media vaulting facility with best-in-class information technology for true information management and protection. Our tape and media archival storage service offers your business the following advantages:

• A complete audit trail for your archival backup assets
• Enhanced corporate due diligence
• Regulatory compliance
• Strengthened data recovery capabilities
• Improved disaster recovery and business continuity plans
• Better capability to meet litigation and e-discovery obligations

Tape and Media Preservation

The long-term, archival storage of media requires an environment that preserves data while also protecting that data from theft. Unfortunately, magnetic media is extremely sensitive to temperature and humidity changes. Because of this sensitivity, tapes and other media assets that are stored with disregard to environmental factors may become corrupted or rendered unreadable.

Stevens & Stevens’ media vault is designed especially for the archival storage of tapes and hard drives as well as the following formats:

• LTO, 4mm, 8mm and DLT data storage tapes
• Optical disks: CD-ROM, CD-R, CD-RW
• Audio and video tapes
• Microfiche and microfilm

Environmental controls ensure the long-term preservation of magnetic and optical media so that, in the event of a disaster or an audit, you are assured the integrity and reliability of your data. Temperature and humidity are maintained and monitored by an independent HVAC system while the vault is protected with a Fenwal 2320 Fire Control Panel which utilizes an FM200 Clean Agent Fire Suppression System. Our media vault also offers the following features:

• Fully-redundant backup power
• Digital access control
• Construction designed to withstand wind speeds of up to 150 mph

These systems and features combine to provide the best protection and long-term preservation for your archival backup assets.

Robust Information Management Technology

Stevens & Stevens offers our clients the most sophisticated technology for managing their archival information assets. All tapes are bar coded for tracking purposes, and a brief description of each tape is entered into our tracking system.

Our information management software uses the latest in bar code technology and is fully-automated, allowing each data storage device to be tracked from the moment you request either containers or individual tapes until they are safely delivered or returned to our media vault. Whether you need your archival inventory as part of an emergency legal or disaster recovery procedure or as part of an internal audit process, we’ll make sure your request is handled in an efficient and secure manner.

For more information, please call 855-573-3900 or complete the form on this page.