The Benefits of Storing, Scanning, and Shredding Your Business Records This New Year!

Building a balanced records management system is strongest when each part supports the others. Off-site storage, document scanning, and secure shredding each solve a different problem, but together they create a safer, leaner, and more efficient way to manage business information for the new year.

Benefits of storing business records off-site

• Frees up valuable office space while keeping records secure and professionally managed
• Protects documents from on-site risks such as fire, flooding, theft, or building access issues
• Improves compliance with controlled access, tracking, and documented chain of custody

Benefits of scanning your documents

• Makes records instantly searchable and easy to retrieve, saving time and labor
• Supports disaster recovery with secure backups and remote access options
• Reduces dependence on paper, lowering storage costs and improving workflow efficiency

Benefits of shredding your documents

• Prevents data breaches by ensuring sensitive information cannot be reconstructed
• Reduces legal and compliance risk by eliminating records past their retention period
• Promotes sustainability through secure recycling of destroyed paper

Together, these practices create a well-rounded system that protects information at every stage of its lifecycle, giving businesses a cleaner start and stronger footing in the year ahead.