Why your office needs a records storage plan. Hint: It’s all about efficiency!
Successfully managing a business involves juggling many tasks and responsibilities. How companies manage their records can determine how much of their employees’ time and energy is lost to in-efficiency.
Records storage plans come in many styles and sizes and can be matched to fit the needs of any employer who recognizes the importance of data security, compliance and the proper storage of important documents and other critical business information. Understanding the relationship between organization and the success of a business is a key reason why many companies are committing to records services that can improve how they handle their business information assets.
Here are some key reasons why you should consider taking back control of your records:
- Don’t waste the space! – Storing records in your office is expensive, and takes up space that could be used for more productive work. Moving records off-site reduces clutter, the enemy of order and efficiency.
- “Real-time” access to records – Records management tools now can provide employees with instant access to their off-site files and record boxes, improving document search-ability and reducing the time spent looking for records.
- Regulatory Compliance – Knowing what to keep and how long to keep it reduces the uncertainty of records management, and also reduces the likelihood of exposure to litigation. Hanging on to records beyond the required retention period is another reason why many offices are drowning in records they no longer need.
- Protection of Critical Data from Theft or Disaster – Records management companies can provide peace of mind for a business with off-site, climate-controlled facilities that ensure that records are kept safe and secure, even in the event of a natural disaster.
Modern technology has made it easier for companies to improve the products they make, while lowering production costs. Records management systems have also embraced these innovations, delivering workplace and off-site storage solutions that give companies and their employees control over the flow of documents and information. A records storage plan can bring efficiency and order back to your business, giving you peace of mind and the opportunity to make your business grow even faster.